How to Get a Death Certificate in California

California's death certificate process has one important distinction that most other states don't: it issues both "authorized" and "informational" copies. Understanding which type you need — and where to order — will save you significant time. This guide covers everything your family needs to know.

Which Agency Handles Vital Records in California?

Death certificates in California are issued by the California Department of Public Health (CDPH), Vital Records. Phone: (916) 445-2684.

You can also obtain certified copies directly from the county health department where the death occurred — often faster than the state office. Los Angeles, San Francisco, and other large counties have their own vital records offices with shorter turnaround times.

Authorized vs. Informational Copies: California's Unique Distinction

California is one of the few states that distinguishes between two types of certified death certificates:

• Authorized certified copies are valid for legal purposes — probate, insurance claims, bank accounts, and property transfers. Only qualified requestors (see below) can receive these.
• Informational certified copies are stamped "INFORMATIONAL, NOT A VALID DOCUMENT TO ESTABLISH IDENTITY" in bold across the face. Anyone can request them, but they're generally not accepted by financial institutions or courts.

For estate administration purposes, you want authorized copies.

How to Order a Death Certificate in California

• Online: Order authorized copies through VitalChek. These are fulfilled through the county of death, which is typically faster than the state office.
• By mail to CDPH: Mail a completed VS-113 application, a notarized sworn statement (for authorized copies), a photocopy of your ID, and payment to: CDPH Vital Records, MS 5103, P.O. Box 997410, Sacramento, CA 95899-7410. Expect 4–6 weeks.
• In person at a county health department: Many counties provide copies at their public health offices, sometimes same-day or within a week. Check your county's website for availability.
• Through the funeral home: The funeral home can order certified copies on your behalf during the filing process.

How Much Does a Death Certificate Cost in California?

Certified copies (authorized or informational) cost $26 per copy from CDPH as of January 1, 2026 — a small increase from the previous $24 fee, so double-check the current rate on CDPH's site before mailing a payment, since underpaying delays processing. County offices may charge the same or slightly different amounts.

How Many Copies Should You Order?

California families typically need 10–14 authorized copies. California's community property laws mean that spouses often have shared assets across multiple accounts, and large financial institutions typically each require an original. Order more than you think you'll need upfront — returning for additional copies adds weeks of delay.

Who Is Eligible to Request an Authorized Copy in California?

Authorized copies are restricted to: the spouse, registered domestic partner, parent, child, sibling, or grandparent of the deceased; the executor or administrator of the estate; a licensed funeral director; an attorney representing the estate; a law enforcement agency; or any person with a court order. You'll need to complete a sworn declaration (a notarized statement attesting to your relationship).

What If There's an Error on the Certificate?

File an amendment with the county recorder or CDPH. Minor clerical errors can often be corrected with supporting documents. Medical information errors (cause of death) must be initiated by the certifying physician or coroner. Start early — amendments in California can take 8–12 weeks to complete.

What to Do After You Receive Your Death Certificates

Once you have your certified copies in hand, these are the immediate next steps:

1. Notify financial institutions — bring a certified copy to each bank, brokerage, and credit union where the deceased held accounts.
2. File life insurance claims — each insurer needs an original certified copy.
3. Contact Social Security — report the death at (800) 772-1213 or visit your local SSA office.
4. Begin probate if the estate requires it — not every estate does.
5. Update property titles — real estate, vehicles, and other titled assets each need a certified copy.
6. Send notifications — Omuna's free notification templates help you draft letters to banks, insurers, and government agencies.
7. Create a memorial page — Omuna's memorial editor lets you build a lasting tribute your family can share.